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PRIVACY POLICY

We receive, collect and store any information you enter on our website or provide us in any other way. In addition, we collect the Internet protocol (IP) address used to connect your computer to the Internet; login; e-mail address; password; computer and connection information and purchase history. We also collect personally identifiable information (including name, email, password, communications); payment details, comments, and feedback.

When you conduct a transaction on our website, as part of the process, we collect personal information you give us such as your name, address and email address. Your personal information will be used for the specific reasons stated on the Website only dependant on the form you filled out; either to add you to the Genomics meetings mailing list OR to register you for the conference/meeting/training workshop of choice. We do not use this information for any other purpose.

We collect such Non-personal and Personal Information for the following purposes:

  • To provide and operate the Services.
  • To be able to contact our Visitors and Users with general or personalized service-related notices and promotional messages.


Data Processor:

Our Website is hosted on the iVvy Events (iVvy.com.au) platform. iVvy Events provides us with the online platform that allows us to register you to our events and sell our products and services to you. Your data may be stored through iVvy.com.au’s data storage, databases and the general iVvy.com.au applications. They store your data on secure servers behind a firewall.

General Data Security & Accountability of Data Processor iVvy:

  • PCI Compliance – iVvy has achieved level 1 compliance with third party auditors, confirming they meet the strictest security requirements.
  • ISO27001 Compliance – iVvy operates to the ISO27001 standards.
  • Data Storage – Data for our account is stored in Australia. iVvy currently has 3 data regions in the UK, USA and Australia. Data is not shared between regions and never transferred outside the data centre by iVvy.


Payment Processing Online:

All direct credit card payment gateways offered by us via the Data Processor iVvy and used by our company are managed directly through PayPal Australia Pty Ltd. PayPal Australia Pty Ltd's Privacy and security policy applies to your data.


Payment Processing Offline:

All offline credit card payments are managed by Meeting Makers Pty Ltd. Your data is kept secure and destroyed once the payment has been made. If you make a bank transfer to us, we do not know the details of your account, we only receive a notice that payment was made by our bank.


Data Sharing:

We may share your data with the following:

  • EziTag Systems, 10 Babbage Drive, Dandenong South Vic 3175, Australia: for the purpose of creating a delegate name badge.
  • Hotels: if you have booked accommodation through our Website your name, address and email will be shared with the hotel for the purpose of booking your accommodatiion only.
  • The Program Committee; the program commitee of the event may sometimes have access to your name, address and email in the complete delegate list before the meeting.
  • Exhibitors to the event. We may share your name, address and email with exhibitors at the event if you have agreed to do so during the registration process.


Contact with You:

We may contact you to notify you regarding your registration, to troubleshoot problems with your registration, to resolve a dispute, to collect fees or monies owed, to poll your opinions through surveys or questionnaires, to send updates about our event, or as otherwise necessary to contact you to enforce our User Agreement, applicable national laws, and any agreement we may have with you. For these purposes we may contact you via email and postal mail.


Right To Be Forgotten:

If you don’t want us to process your data anymore, please contact us at info [at] meeting-makers.com or send us mail to: Meeting Makers Pty Ltd, PO Box 7102, Beaumaris VIC 3193, Australia.


We reserve the right to modify this privacy policy at any time, so please review it frequently. Changes and clarifications will take effect immediately upon their posting on the website. If we make material changes to this policy, we will notify you here that it has been updated, so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we use and/or disclose it.


If you would like to: access, correct, amend or delete any personal information we have about you, you are invited to contact us at: info [at] meeting-makers.com or send us mail to: Meeting Makers Pty Ltd, PO Box 7102, Beaumaris VIC 3193, Australia.


Data Processing Details

Data Controller Contact:

Ms Rania Horaitis, PO Box 7102, Beaumaris, VIC 3193, Australia, Email: rania [at] meeting-makers.com

Nominated Data Protection Officer:

Ms Rania Horaitis, PO Box 7102, Beaumaris, VIC 3193, Australia, Email: rania [at] meeting-makers.com

Data Processor:

iVvy Event Management Software (https://www.ivvy.com.au/events/management-software/), P.O. Box 5258, Robina Town Centre, Queensland Australia 4230